How to Write Motivational Letters: Step by Step with Examples
This article outlines how to write motivational letters: step by step with examples. You have probably heard about motivational letters but never written one. Perhaps you are wondering whether a motivational letter is the same as a cover letter. Maybe you have heard some people refer to a motivational letter as a personal statement and wondered, ‘I thought cover letters were different from motivational letters?’ If you have all these questions and do not have anyone to tell you what is a motivation letter, whether it is the same as a cover letter, if your academic institutions require you to write a motivation letter, and any other questions that you might have regarding a motivational letter, you have come to the right before. By the end of this article, you will be able to write motivational letters that portray you as the perfect candidate for your dream job or any other job position you may desire to apply for in any given company.
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What Is A Motivational Letter?
A motivational letter, which some call a personal statement, is a brief piece of academic writing that tells potential employers about you. Although the letter of motivation is typical when a job applicant wants to prove to be the right person for a job position, some college admissions team may ask students to submit one. In particular, students who wish to pursue a master’s degree in a prestigious university may be asked to submit such letters if the admission process is competitive. However, remember that it is not always that an admissions team demands a motivation letter for an educational program. Later on, we shall be providing motivation letter examples so you can understand the topic better.
Tell Me The Difference Between A Motivational Letter And A Cover Letter.
Newly graduated students often confuse a cover letter with a motivation letter. The confusion occurs because both letters are used during the job application process. When a graduate sees a job opening, the desire to land a dream job increases. Students rush to apply for the job position, failing to submit a motivation letter because they confused it with a cover letter. While cover letters and motivational letters are used in the job application process, they differ in specific ways.
First, the two letters do not convey the same message. A cover letter is meant to emphasize or explain the information contained in your resume. It is a way of making sure that the hiring manager sees some of the unique attributes or accomplishments in your CV. When writing a cover letter, your main focus is to prove how the details on your resume align or match the requirements for the advertised job. It is an important process because the hiring manager will want to know how the skills you indicate on your resume correspond with the job. In contrast, a motivational letter shows how your interests, ambitions, and motivations will help you perform better in your job. As mentioned earlier, an admissions team in an educational institution might ask you to write a motivation letter or a cover letter; in some cases, both letters may be needed. In such a case, ensure that your motivational letter talks about how your aspirations, interests, and motivations for your future career are compatible with the academic program that you are pursuing. So, always know why you want to write a motivational letter.
Second, the structure of a cover letter differs from that of a motivation letter. We will later provide several examples of motivation letters, but it suffices to say that cover letters and motivational letters take different structures. When you start writing any of the letters, you will notice a difference in the tone. A cover letter will be of emphasis on your resume, while a letter of motivation will be like a personal story.
Tell Me The Importance Of Motivational Letters.
The importance of a motivation letter really depends on where it is being applied. If you are writing a letter for a job application in a company, the purpose and importance of the motivational letter differ from the one you apply to in a university when you want to pursue an academic program. If you are applying to a company because you want to secure a job, the objective of motivation shifts to ensuring that the hiring manager sees your strengths and interests needed for the job. In the company setting, a motivation letter is important because it increases your chances of filling the job opening. Your chances increase because a motivation letter brings to the fore your skills, which a company could be looking for in a candidate. In essence, a motivation letter portrays you as the perfect candidate for a job opening.
In the case of applying to a university, a motivation letter comes in handy to show that your career aspirations and personal interests align with the course offered in the specific academic institutions you submit your motivational letter. The engaging pitch that characterizes a motivational letter convinces the admissions team that you are the right person for that position. Remember that a university can demand a motivation letter anytime, whether you are just applying to pursue a bachelor’s degree or a master’s degree. Therefore, be prepared to have your letter of motivation, especially when you want to study abroad. The admissions team in most academic institutions in other countries may want to know where you come from and how admitting you to their school will affect their plans.
What Is A Motivation Letter For A Job?
Let’s now shift focus to a motivation letter for a job. When you write a motivational letter for a job, you are essentially portraying yourself as the perfect candidate who deserves to be hired to fill a particular position in a company. Of course, you must have seen an advert somewhere before choosing to apply. In some cases you may write a motivation letter even when there is no job opening. Students do that all the time to gain experience and enhance their skills. Later in the article, we will give you motivation letter examples for a job so you can see how it is done. A motivation letter for a job should be as accurate and truthful as possible and devoid of made up stories because the employer in the company where you want to work will scrutinize you again. While made up stories may be accepted when writing a motivation letter for a degree or master’s degree program, the same may not work well for a job.
How To Structure A Motivational Letter? How Do I Structure My Motivation Letter?
Whether you want to write a motivation letter for a university or in a company, you will need to know the major points and how to go about it. Human resource managers in every company and admissions teams in all universities can tell a bad motivation letter from afar. Get miles ahead of other applicants by learning how to structure a motivation letter.
Start With The Top Information
Like other pieces of academic writing, a motivation letter has an introductory section, although the details are different. In your introduction, ensure that you reveal your personal details. In the following example, we show you how to write the first part.
To: (University Name)
First Name, Last Name
Phone Number
Email:
Most students are quick to overlook the above details, with others rushing to write the first paragraph as soon as they mention the university name or the company name in the upper section. It is important to reveal your other details just in case the employer or admissions team decides to contact you.
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Go To The Introduction.
After writing the first part, go to the introduction and explain your reason for choosing the university or company and how your qualifications, interests, and ambitions combine to align with the job or position. The following motivational letter example is created for application in academic institutions:
Dear Admissions Team.
My name is Martin Osborne, and I hereby express my interest in applying for a doctoral program at your exceptional institution. I have always perceived your university to be the only place to equip me with the quality of education needed to achieve my career as a doctor. I have a solid background in healthcare, having been a physician for the last two years. I could have chosen other academic institutions, but I do not see any other university that will help me better than yours. Learning from your school will place me miles ahead of my career.
If you check this introductory part, the writer uses an engaging speech to appeal to the admissions team. This approach is crucial, and it must appear in your first paragraph if you want to capture the attention of the team.
Write The Second Paragraph.
This is the body section of your motivation letter, and it must be bulky. Mention your passion and reveal all past experiences that are relevant to the program you are applying. Show how this course will help you move your career. Finally, mention how you are distinguished from other applications. See the following example for the continuation of the same motivation letter.
I developed my passion for joining your university following an advert I saw on various digital marketing channels. My interest in becoming a Ph.D. holder is informed by my ambition to have a small start up hospital in the future. Since my values are based on hard work, respect, and innovation, I will become the best doctor if you allow me to pursue this doctoral program at your institution. I know you will have other applicants, but I wish to tell you that I am exceptional in the sense that I uphold professionalism, hard work, and continuous learning. I believe I am qualified for this program, having obtained a distinction mark in my master’s degree. Moreover, I have satisfied all the other requirements for the program.
Write your conclusion
Once you write your first and second paragraphs, it is time to move on to the final part. Your conclusion summarize your major points and thank the reader. See this motivational letter example.
I believe my pursuit of becoming a doctor will be fulfilled here (university name), and the broader society will benefit from the skills and competencies that I will obtain from your institution. I look forward to a positive response. Thank you.
Kind Regards,
There’s No Standard Format For A Letter Of Motivation.
While it is important to learn the various ways of writing a motivation letter, there is no standard format. The important thing is to know how each detail fits in the letter. You could choose to have your personal details appear on the right or left side. However, some details must be written clearly. For example, the university name should be written officially. Additionally, avoid spelling mistakes in your letter. Also, you need to mention the course you are undertaking. Do not forget to highlight the interesting details that will capture the admission team’s attention. Reveal your interest in the course. Use the same principles when writing a motivation letter for a job. Use the conclusion section to leave a good impression. Enter the company name, clarify your education level, and go beyond stating your surface level experience. All these elements require research. Therefore, take time to research about a company or university. Note down the university name, courses offered, and all other interesting details you may need. Likewise, write down the company name and other information.
Dos and Don’ts
- The Dos-Always start by mentioning the university name if you are applying to academic institutions or the company name in case you want a job. Mentioning the university name or company sounds personal and creates the impression that you have an attachment with the university or company. Showcase a bit of your knowledge. Although a motivation letter is not a resume, you should write in a way that shows your understanding of your field. For example, if you want to pursue a doctoral program for a course in political science, it would be better to mention what you know in that field. You could reference a particular political system or mention an influential political figure. Reveal your chosen course. You are applying for a particular course, and the admissions team wants to know more about it. Praise your chosen university. Let the readers know that you are applying to this university because it is a unique place to learn. Give your letter a personal touch by using words that appeal to emotions and logic. Accompany your motivation letter with the application form.
- The Don’ts -First, avoid writing everything you see in a motivation letter template. All the information contained in a motivational letter example should be used as a guide. Whether you borrow the details from a career blog or other internet sources, use such details sparingly. Second, don’t leave spelling misstates in your motivation letter. Grammatical errors portray you as careless. Thirdly, avoid made up stories in motivation letters for a job. The hiring manager wants to see practical and factual details. Do not forget to end with a polite statement. Besides saying, “Thank you,” you should add “Kind Regards” at the end. Typically, ‘kind regards’ say that you are a polite person. A good reader will identify this politeness from your ‘kind regards’ statement. Finally, do not mention irrelevant qualifications. It is meaningless to state that you are influential in digital marketing in a motivation letter for a doctoral program.
How Do I Write Motivational Letters?
- Start with the basics- This means that you will have to start by introducing yourself. It also means that you need to prove you know the company name or university name where your letter of motivation will be sent. Therefore, mention all these details from the onset. Remember, we stated that mentioning the university name makes your writing personal. Mention the company also if your letter is for a job.
- Get personal (Tell personal story)- Your body paragraph should start with telling your personal story. Apart from the details you shared at the top, who are you? Tell us how you achieved your current skills. Did you study abroad or acquired them locally?
- Show without telling- Do not waste time saying you are hard working or intelligent. Instead, use examples that prove your competencies. You could show how your knowledge of online marketing transformed a company. You do not have to mention the company name in such a case.
- Do Research- Besides knowing the company name, you need to know its services. Prove that you know what this company does. Show how your skills add value to the firm. If you got some skills when you chose to study abroad, mention the competencies as well.
- Write clearly and use the right typography- Choose the New Roman when writing your letter since it is legible. Also, ensure your statements are clear and do not leave ambiguity.
- Use interesting details- You could state how the company name sounds or reflects success and how your skills will make this a reality. Hiring managers are humans who are open to humor as long as it makes sense.
- Leave an impression- For example, you can mention how your knowledge of most digital marketing channels makes you an outstanding applicant if you are applying for a marketing position.
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Motivation Letter Examples
Motivation Letter For A Job
Chloe O’Brien
56th Avenue, 5T OH.
To Brian Osbourne,
The Hiring Manager,
Boohoo LTD
8900-TX
Dear Osbourne.
My name is Chloe O’Brien, and I have been working with MissGuided (Compay Name) for the last two years. I have a bachelor’s degree in sales and marketing.
My exceptional knowledge of online marketing and influence on digital marketing platforms make me the ideal candidate for the marketer’s position you advertised recently. I have always perceived Boohoo LTD (Compay Name) as the best company to advance my career. I recently wrote an article on marketing, and I am sure the recommendations in it will be of great value to Boohoo LTD (Compay Name).
With my skills and interests, which include doing business research and exploring new concepts we can take Boohoo LTD (Compay Name) to the next level. I look forward to a positive response and joining your unique company.
I am available to discuss more about the position. Thank you very much.
Kind Regards,
O’Brien.
In the above motivation letter example, you can see a few things worth pointing out. First, the company name is mentioned severally to elicit a positive response and to show that the writer is attached to the company. Second, the applicant emphasizes her uniqueness and suitability and does not dwell on personal details. Third, we can deduce the interests that make this applicant suitable for the job.
Motivation Letter For University
Frank Beasly,
19th Avenue, CA.
To the Admissions Board,
Harvard University,
8918-CA.
Dear, Team
My name is Frank Beasly, and I have an inexplicable zeal to join your institution. Before this application, I went through other academic institutions, but none seemed to uphold the academic standards and organizational values more than Harvard University.
Since I want to be as successful as Elon Musk, I believe that my goals are safe only if I study at your university. I love undertaking tasks that require problem-solving and innovation. Thus, my ambition to be a successful entrepreneur can only be realized here. I got
I got a distinction in my master’s degree, and I believe that you will consider this qualification when accepting my application. I am eager to join your institution.
I am available to discuss more about the position. Thank you very much.
Kind Regards,
Beasly.
What Is A Good Motivational Statement?
As we come to the end of the article, we believe that the motivation letter examples provided in the preceding section will go a long way to help you. Use the following as the checklist when you write a motivation letter.
- Clear identifying information
- An introduction that captivates your reader.
- A body paragraph that outlines your interests and qualifications
- A clear synthesis of how your interests match the position you are applying for.
- Interesting details in the second paragraph.
- A conclusion that leaves an impression.
This article has outlined how to write motivational letters: step by step with examples.